Skip to content
Glocal Workforce Nepal
Nepal demand letter attestation process
Compliance Guide

The Demand Letter — Nepal's manpower recruitment gateway

The demand letter is the single most important document in any Nepal manpower recruitment. This guide covers what it must contain, how it is attested through the full chain, what triggers DOFE rejection, and how Glocal Workforce manages the process in-house for you.

1722/081/082
Govt. Licensed
25+
Years Experience
70,000+
Workers Placed
270+
Global Clients
Certified
Ethical Recruitment

What is a demand letter?

A demand letter (also called a "manpower requisition letter" or "employment demand") is the formal legal document through which an overseas employer requests workers from a Nepali recruitment agency. It specifies the number of workers needed, their job titles, salary and benefits package, and contract conditions.

Under Nepal's Foreign Employment Act 2007 and its regulations, no Nepali manpower agency may process workers for overseas employment without a valid, DOFE-pre-approved demand letter. It is the mandatory legal trigger for the entire recruitment process.

For employers, getting the demand letter right from the start is the single most effective way to avoid delays. A letter that requires re-drafting or re-attestation adds 2–4 weeks to your deployment timeline. Our team reviews every demand letter before it leaves the employer's hands.

Why the attestation chain matters

Nepal's Foreign Employment Act requires that any demand letter must be attested by the Nepali government entity with jurisdiction in the destination country (i.e., the embassy or consulate), then verified by Nepal's Ministry of Foreign Affairs, before DOFE will consider it valid for pre-approval filing.

This multi-step chain exists to prevent fraudulent job offers and protect Nepali workers from being placed with employers who do not legally exist or cannot legally employ foreign workers. It is non-negotiable and cannot be bypassed, regardless of your company's size or reputation.

Glocal Workforce Nepal manages steps 3–5 of this chain entirely in-house — MOFA verification and DOFE filing — and coordinates steps 1–2 remotely on your behalf, including liaising with the Nepali embassy in your country.

Step-by-Step

The full attestation chain

Five stages from employer signature to DOFE pre-approval. We manage the Nepal-side steps in-house and coordinate the destination-country steps remotely.

  1. 1

    Draft & sign the demand letter

    1–3 days (employer) Employer

    The employer prepares the demand letter on official company letterhead. The authorised signatory (HR Director or CEO) signs and stamps the letter. The letter must be complete — missing fields cause rejection at later stages.

    • Official company letterhead with full legal name and address
    • Authorised signatory name, title and wet ink signature
    • Company stamp or seal
    • All mandatory contents present (see section below)
    • Correct spelling of Glocal Workforce Nepal's name and DOFE licence number
  2. 2

    Notarisation in destination country

    1–5 days Employer (we coordinate remotely)

    The signed demand letter must be notarised by a licensed notary public in the destination country. This authenticates the employer's signature and confirms the letter is a genuine legal instrument. Notarisation requirements vary by country.

    • Present the original signed demand letter to a notary public
    • Notary certifies the document and attaches their seal
    • Some countries require Chamber of Commerce endorsement before notarisation
    • We provide a country-specific notarisation guide upon engagement
  3. 3

    Nepal Embassy attestation in destination country

    3–10 days Employer or our local partner

    The notarised demand letter must be attested by Nepal's embassy or consulate in the destination country. This is a critical step — DOFE will not accept a demand letter without the Nepali embassy attestation from the source country.

    • Submit the notarised demand letter to the Nepali Embassy in the destination country
    • Pay the applicable embassy attestation fee (varies by country)
    • Allow 3–10 working days depending on embassy workload
    • We maintain relationships with Nepali embassies across 28 countries and can liaise on your behalf
    • If there is no Nepali embassy, we arrange attestation through the nearest Nepali diplomatic mission
  4. 4

    Ministry of Foreign Affairs Nepal (MOFA) verification

    3–7 days Glocal Workforce Nepal (in-house)

    Once attested by the Nepali embassy, we submit the demand letter to Nepal's Ministry of Foreign Affairs in Kathmandu. MOFA verifies the embassy attestation and applies their own seal, making the document valid for DOFE submission.

    • Glocal Workforce handles MOFA submission on your behalf
    • Typical MOFA processing time: 3–7 working days
    • We track progress and collect the verified document
    • No action required from the employer at this stage
  5. 5

    DOFE pre-approval filing

    5–10 working days Glocal Workforce Nepal (in-house)

    With the MOFA-verified demand letter, we file the complete pre-approval application with the Department of Foreign Employment. DOFE reviews the demand letter, salary levels, benefits and our agency's standing before issuing pre-approval.

    • We prepare the full DOFE application package: demand letter, agency licence, company registration
    • DOFE pre-approval application submitted at the DOFE Kathmandu office
    • DOFE reviews in 5–10 working days
    • We follow up daily on application status
    • Upon approval, DOFE issues a registration number and pre-approval certificate
    • The pre-approval certificate is valid for 6 months and covers the specified number of workers and roles
Demand Letter Contents

Every field that must appear in the demand letter

DOFE will reject or request re-submission if any of these fields are missing, vague or non-compliant. We verify all fields before any demand letter leaves our office.

Required fieldWhat it must contain
Company letterheadFull legal name, registered address, contact number, email, and company registration number
Job titles & quantitiesExact role names matching DOFE-approved job categories, number of workers per role
Monthly basic salaryIn local currency and USD equivalent. Must meet or exceed the destination country's minimum wage
Overtime rateHourly rate for overtime hours as per destination-country labour law
AccommodationWhether employer-provided (free or subsidised) or self-arranged with accommodation allowance amount
Meals / food allowanceEmployer-provided meals or monthly food allowance amount
Medical coverageHealth insurance or company medical coverage details, including any dependant coverage
TransportWhether transport to and from the worksite is provided
Contract durationTypically 24 months, renewable. Must state renewal conditions
Annual leaveNumber of paid leave days per year per destination-country law
Air ticketWho pays initial ticket (arrival), annual leave ticket, and final return ticket
Visa costsConfirmation that employer covers all visa fees — worker-paid visa is grounds for DOFE rejection
Working hoursStandard hours per day and per week. Must comply with destination-country labour law
Designated agencyGlocal Workforce Nepal Pvt. Ltd., DOFE Licence No. 1722/081/082
Authorised signatoryName, title, signature and company stamp of the employer's authorised representative
Avoid These Mistakes

Common errors that cause delays or rejection

Most DOFE rejections are preventable. Here are the top causes — and how we protect you from each one.

Salary below destination minimum wage
Automatic rejection
DOFE benchmarks all salaries against gazetted minimum wages. We advise on correct salary floors before you draft the letter.
Worker-paid visa or air ticket
Automatic rejection for most destinations
For Gulf countries, Malaysia, and most European destinations, visa and initial air ticket must be employer-paid. State this explicitly.
Vague or non-standard job titles
DOFE rejection or request for clarification
Use DOFE-approved job title vocabulary. "General Worker" or "Helper" without specifics will delay processing. We provide approved job title lists.
Missing benefits clause
DOFE rejection
Accommodation, food allowance and medical coverage must all be explicitly stated. Partial information is insufficient.
Expired company registration
DOFE rejection
Company registration must be valid through the contract period. Renew before sending the demand letter.
No embassy attestation
DOFE will not accept the document
The demand letter must be attested by Nepal's embassy in the destination country before submission to MOFA and DOFE.
Incorrect agency name or licence number
DOFE rejection and resubmission required
State our full name: "Glocal Workforce Nepal Pvt. Ltd." and DOFE Licence No. 1722/081/082. We verify this before any submission.
Mismatch between job titles and actual roles
DOFE may flag for investigation
Job titles in the demand letter must accurately reflect the roles workers will perform. Misrepresentation is a serious compliance violation.
Our In-House Service

We manage the full attestation process for you

Most employers engaging us for the first time are surprised to find that we handle the entire Nepal-side attestation chain without requiring them to appoint any additional agents or lawyers.

  • Draft the demand letter for you

    We prepare a DOFE-compliant demand letter template based on your job requirements. You review, amend and sign. We check for compliance issues before you sign.

  • Coordinate embassy attestation remotely

    We liaise with our contacts at Nepali embassies in your country to advise on required documents, fees and submission procedures. For some countries we have authorised local partners.

  • MOFA verification in-house

    We handle Ministry of Foreign Affairs Nepal verification entirely from our Kathmandu office. No third-party consultants, no additional fees.

  • DOFE pre-approval filing & tracking

    We file the complete DOFE application, track status daily, and respond to any DOFE queries on your behalf. Our 96%+ first-time approval rate reflects our preparation quality.

Documents employers must provide
  • Current company registration certificate (valid through contract period)
  • Business licence or trade licence (if applicable in your country)
  • Proposed job descriptions and salary / benefit package
  • Authorised signatory name and title (who will sign the demand letter)
  • Company letterhead in Word or PDF format (for our team to draft on)
  • Confirmation of visa cost arrangement (employer-paid)
  • Accommodation details or allowance amount
  • Flight ticket arrangement (initial arrival, annual leave, final return)

Questions about any of these requirements? Our compliance team answers employer queries every day.

Start your enquiry Full process guide
Ready to begin?

Let us prepare your demand letter

Submit an enquiry and our compliance team will contact you within 1 business day to begin the demand letter drafting process. DOFE Licence 1722/081/082. 150+ demand letters filed per year. 96%+ first-time approval rate.

Submit an enquiry Back to employer overview
Chat with us